Already running a scheme
You already run the scheme.
Via cuts the hours it takes.
You know what you are doing — the diary, the drivers, the mileage claims. Via does not change how your scheme works. It takes the admin off your kitchen table and puts it somewhere your whole team can reach.
The bit everyone worries about
Bringing your records with you
Most schemes arrive with a spreadsheet, a card file or a notebook — sometimes all three. None of it needs retyping.
- 1.
Send us what you already have
An Excel file or a CSV. If you are not sure what you have, ring us and we will look at it with you.
- 2.
Match your columns to Via's
The import tool walks through it in three steps and shows you what it is about to do, so nothing goes in until you have seen it.
- 3.
Check it over
Setting an import going takes about a minute, and processing it takes a few more. You review everything before it lands, and can stop at any point.
Once you are on
What actually changes day to day
Three things schemes tell us make the biggest difference in the first few months.
Every journey in one place
No more paper diary, and no more “who has the book?”
Every journey your scheme has ever run is searchable in seconds — by passenger, by driver, or by day. Anyone on your team can look it up, from home, without waiting for the diary to come back.
The people who used to hold everything in their heads stop being a single point of failure. That matters more than it sounds when someone is away.
Nothing quietly lapses
The checks chase you, instead of the other way round
Insurance, MOT and DBS dates sit against each driver, and Via tells you before any of them expire. Journeys still waiting on a volunteer are flagged on the dashboard rather than discovered the night before.
For most schemes this is the change that removes the background worry — the sense that something has slipped and nobody has noticed yet.
Evidence for your funders
The figures a parish council asks for, already worked out
How many journeys you ran, your busiest days, where your passengers actually go, and which drivers are carrying the load. The reports are there when the funding application is due, instead of being reconstructed from a year of paper.
It is also how you spot the quieter things — an area you are not reaching, or a volunteer being asked far more often than the rest.
Before you decide
How switching actually works
The three things schemes ask us about on the phone.
Take as long as you need
Volunteer organisations rarely switch overnight, and we do not expect you to. You get 3 months free, and we do not chase payment until your scheme is genuinely settled on Via.
Nobody on your team gets left behind
The question we are asked most is whether older coordinators will cope. Via was built alongside the people who actually run schemes. Coaching is unlimited and free, one-to-one where that helps.
Your records stay yours
You can export your journeys, your volunteers and your passengers whenever you like. Nothing about moving to Via makes it hard to move away again.
What scheme organisers say about Via
Via puts everything into one place and takes the guesswork out of running our scheme.
I am so pleased to see our scheme up and running. It is largely due to the ease of using your software that we have achieved as much as we have so quickly.
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Try it with your own scheme's data
Free for 3 months, and free permanently under100 journeys a year. No card, and no salesperson.
Or call 01223 969459.Monday to Friday, 9am to 5pm.